Medical Personal Assistant
Location: Christchurch Central, Canterbury
Job Type: Full time
Salary: $70,000 – $90,000 per year
Support three specialists in an established Canterbury practice
Varied role: diaries, patient coordination, theatre bookings & accounts
Autonomy and variety for an experienced, proactive administrator
Are you a highly organised and proactive professional looking for a varied role within a specialist medical environment?
We are seeking a dedicated Medical Secretary to provide comprehensive administrative and secretarial support to three specialists within a busy medical practice. This is a dynamic position where your attention to detail, time management and ability to work autonomously will be key to ensuring smooth day-to-day operations.
About the Practice
Our client is an established specialist medical practice based in Canterbury, providing private specialist services across a range of complex conditions and procedures.
The practice brings together a multidisciplinary team of specialists, supported by a range of allied health services, to provide a high standard of clinical care for patients.
The team works closely with private hospitals, anaesthetists, nurses and other healthcare professionals to provide a high standard of care and a seamless experience for patients.
Key Responsibilities
Specialist Support: Provide dedicated administrative and secretarial support to three specialists, managing correspondence, diaries and daily priorities.
Patient Coordination: Manage appointments across three specialists’ clinics and theatre lists, liaising with anaesthetists, nurses, hospital staff and patients.
Theatre Bookings: Coordinate theatre and day surgery bookings, and prepare operation packs and required patient documentation.
Consultations & Correspondence: Prepare specialist letters and reports to referring GPs, and communicate with patients regarding consultations and scheduling.
Administration: Maintain patient files, manage clinic and procedure invoicing, and ensure effective email communication with relevant parties.
Accounts Management: Assist with accounts payable, accounts receivable and GST requirements, liaising with the external accountant as required.
Triage of Referrals: Review and prioritise incoming patient referrals across three specialists’ caseloads.
Professional Relationships: Build and maintain strong relationships with hospitals, allied health providers and other healthcare professionals.
Reception & General Administration: Provide reception and phone support, stock ordering and other general administrative duties as required.
Skills & Experience
Previous experience within a medical or healthcare environment is desirable, although training will be provided for the right person.
Strong organisational and time management skills, with the ability to manage competing priorities independently.
Excellent typing and general administrative skills, with experience in invoicing and accounts management.
Strong written and verbal communication skills, with the confidence to liaise with patients and a range of healthcare professionals.
A proactive, solutions-focused approach with strong attention to detail.
The ability to work autonomously, anticipate what is required and provide proactive support across three busy specialists.
A professional and personable manner, with the ability to build positive relationships with patients, colleagues and external stakeholders.
Why Join?
Join an established and professional specialist medical practice.
Work alongside an experienced and supportive multidisciplinary team.
Enjoy a varied role with plenty of responsibility and autonomy.
Build strong relationships across the wider healthcare sector.
Opportunities for professional growth and development.
If you’re an organised, capable and proactive administrator who enjoys variety and working in a professional healthcare environment, we’d love to hear from you. For a confidential discussion, contact Kelly Scammell at ••••@grahamconsulting.co.nz. Alternatively, apply via the Seek link.
Please note that all applications will be reviewed; however, only shortlisted candidates will be contacted. If you have any questions regarding your application, please don’t hesitate to contact the consultant listed above.